Virtual board meetings allow you to discuss and discuss important issues for your non-profit organization in a time-efficient and convenient manner. They can eliminate the hassle of travel, cancellations or delays in travel. They allow you to plan meetings at the convenience of your board members without interrupting their work. They also allow you to retain and attract talent regardless of their location which expands your options for recruiting.

However, despite the benefits of virtual board meetings there are still issues with them. The first is keeping your attendees engaged. In the absence of the camaraderie and discussions that are typically held in person, it could be harder to keep your attendees focused. To overcome this, you should use an agenda that has a clear plan to ensure that everyone is on the same page and determine a time frame for discussion.

It’s also important to ensure that all your attendees can be heard even if they do not take part in the discussion. To ensure this, ask them to disable their microphones when they’re not speaking and then turn off their audio when they’re ready to speak. Utilize a video conferencing software that automatically records the audio and the visuals so that your team members who aren’t tech-savvy can participate.

It is also essential to have a board management software package that has secure document storage that permits the sharing, archiving, and annotation of documents prior to the meeting and during the session. This will enable your board to easily share and review important materials such as governing documents, financial statements and other vital information. It will then be easy to create precise and precise minutes of the meeting.

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